You must complete the ISS Registration after arriving on campus and your SEVIS record must be validated before completing the on-campus work permit in UKG Onboard.

Attend On-campus Employment session.

During the session, you will receive information regarding on-campus employment and instructions on how to apply for a Social Security card (SSN). If you are not able to sign-up for an on-campus employment session, please email iss@okstate.edu .

Hourly student worker, Graduate Teaching Assistant, and Graduate Research Assistant positions are considered on-campus employment. After receiving an on-campus job offer, your hiring department can initiate the UKG Onboard process.

If applicable, once your work permit application is submitted in UKG, a Designated School Official (DSO) from the ISS office will review and approve your immigration documents for employment purposes. After receiving the approval from a DSO, you will receive an automated email from UKG to complete your Glacier tax record with Tax & Compliance Services. After the Tax and Compliance Services reviews and completes the tax portion of your work permit, you will receive the approved work permit in UKG.

If you need to apply for a Social Security Number (SSN), you must obtain the Employment Letter from your employer with an original signature. The employment letter must be printed on the department letterhead. Bring the original letter and your I-20 to the ISS Office have the letter endorsed by one of our Designated School Officials (DSO).

A template of the employment letter is available HERE.

To prevent processing delays due to verification issues, it is recommended that you apply for a Social Security card at the Social Security Administration (SSA) at least 48 hours after you have checked in with the ISS Office after your arrival in the U.S. The following documents must be taken to SSA:

a. Employment Letter as described above
b. Passport
c. I-94
d. I-20 if F-1 or DS-2019 if J-1 (A non-student exchange visitor in J-1 status does not need the employment letter.)

Students will normally receive the SSN card within 2 weeks of submitting their SSN application. The ISS office will notify you by email when your SSN is available for pick-up at the ISS office. The SSN number will not be given over the phone, nor may it be picked up by you at the SSA office.
During peak times at the beginning of each semester, a representative of OSU may go to the SSA office periodically to pick up your SSN if you have given permission during the application process. This will be explained in detail during the on-campus employment sessions

Fill out the SSN Update Form to update your Social Security Number at the Registrar's Office.

The Office of the Registrar will need a photo/scan of two different forms of photo ID to process this form. You can submit everything electronically via email to registrar@okstate.edu or via their Secure Upload Portal in Self Service (To get to the Secure Upload Portal, go to my.okstate.edu and log in. Once you log in, go to ‘Self Service’, then click on the ‘Student’ tab near the top of the page, and under ‘Student Records’ you’ll see the Secure Upload Portal link).

When you receive your SSN, please update your Glacier record with your Social Security Number at http://www.online-tax.net .

If you are eligible for a tax treaty, and you wish to take advantage of that benefit, you may submit the tax treaty documents to Tax & Compliance Services (T&C). T&C will review the information available to determine if criteria have been met that allow OSU to facilitate the tax treaty for you.